AmCham Romania Annual General Meeting and Elections for the Board of Directors and Auditing Committee

Dear AmCham Romania Member,


On behalf of the AmCham Romania Board of Directors and in line with the AmCham Statutes, please be invited to the 2015 ANNUAL GENERAL MEETING OF THE ASSOCIATION (AGM) on Wednesday, March 4 at the Athenee Palace Hilton Hotel, Le Diplomate.

On the occasion of the AGM, the Board of Directors reports on the association’s activity during the past year, including aspects such as key accomplishments, priorities, budgeting and submits the 2015 plans to members’ approval. All these make the AGM event unique during the year, providing valuable insights about ways of engagement and opportunities for members to learn more about how to make the most of their affiliation!

The AGM also concludes the election process for the Board of Directors and Auditing Committee.

To this regard, this AGM Calling Notice opens the nomination period for the eleven (11) seats of the Board of Directors and three (3) members of the Auditing Committee.

In accordance with by Art. 22- 31, Section II of the AmCham By-Laws, the nomination process and voting procedure are outlined below for your information:

I. Annual General Meeting – date, time & location

The first call of the AGM is at 5:30 p.m. on March 4, 2015.
In case the statutory quorum of 50%+1 of the registered members cannot be met, the second call of the AGM is at 6.00 pm on March 4, 2015.

II. Elections of the Board of Directors and Auditing Committee – nomination procedure & deadline

Each year, the eleven positions of the AmCham Board of Directors and the three Auditing Committee positions are open for at-large elections. Following the AGM and elections, in accordance with Section III. Art. 33 of the By-laws, within the first Board of Directors meeting, the newly elected eleven Board members will elect the: President, First Vice-President, Second Vice-President and Treasurer. The seven at-large positions on the Board of Directors will be designated to the other elected members. Board members will also be appointed as Chairs of the AmCham Committees and Task Forces.

Member companies are invited and encouraged to delegate their candidates for the Board of Directors and Auditing Committee elections. As a recommendation, nominated candidates should hold top management positions or be part of the top management team. When the candidate is not the CEO, a special empowerment from the CEO/company top management will confirm that the nominee is delegated to publicly represent the company.

Please note that the deadline for submitting the filled-in Elections Nomination Form to AmCham Romania office is February 5, 2015 at 5:00 p.m. (see attached form).

For further details, please contact AmCham Romania at amcham@amcham.ro or the AmCham Executive Director at harasim@amcham.ro, T: 021 312 48 34 or 021 315 8694.

Valid nominations must be submitted to the AmCham Office in electronic format or hard copy before the February 5 deadline, and must consist of:
-Filled-in nomination form (see attached)
- A brief biographical description (English, maximum 150 words, doc. format)
- Photo (portrait - resolution – 300 dpi).
- Special empowerment when the candidate is not the company CEO

Information included in the nomination package is for AmCham’s use only. Please refer to the attachment for details regarding the submission of your nomination.

Please note that in the spirit of fairness towards all nominees, the 5:00 p.m. February 5, 2015 deadline is firm and will not be extended. According to the By-Laws of AmCham Romania, nominations from the floor during the AGM cannot be requested or received. Thus, if you intend to run for a position or nominate a candidate, please follow the procedure described above.

A Nominating Committee consisting of AmCham members will review the nominations to ensure that all required information is accurately provided in due time.

III. Meet the Candidates Event

AmCham members will have the opportunity to meet the candidates running for a position in the AmCham Board of Directors and Auditing Committee during a special event on February 10, 2015 between 18:30 - 20:30 at the InterContinental Hotel, Fortuna Hall. Please follow the AmCham events calendar for upcoming details.

IV. Voting Procedure

After February 5, 2015 all members will be informed by e-mail and on the AmCham web site about the candidates validated by the Nomination Committee and ballots will be sent out to all members in order to express their vote. To avoid receiving more votes from the same company, please note that one AmCham Member (company) has only one vote and should be expressed by the CEO or designated person in relation to AmCham.

The ballots should be filled before 6.15 p.m. at the AGM venue, or submitted to the Nomination Committee via e-mail prior to the meeting on March 4, 2015. Voting details will follow along with the Voting Ballots.

The results of elections for the new Board of Directors and Auditing Committee will be announced at the reception to follow the AGM on March 4, 2015.

We would like to thank you for your commitment to AmCham so far and look forward to an enhanced collaboration and outstanding achievements!

Sincerely,

Valeriu Nistor
President of the Board of Directors
American Chamber of Commerce in Romania